Vizaibil LLC Data Processing Addendum (DPA)
Effective Date: June 18, 2026 Last Updated: June 18, 2026
IMPORTANT NOTICE
This Data Processing Addendum ("DPA") forms part of the agreement between Vizaibil LLC ("Vizaibil") and the applicable customer ("Customer") governing Vizaibil's processing of Personal Data on behalf of Customer.
1. Definitions
"Controller" means the entity determining the purposes and means of processing Personal Data.
"Processor" means the entity processing Personal Data on behalf of a Controller.
"Personal Data" shall have the meaning assigned under applicable privacy laws.
"Data Subject" means an identified or identifiable individual.
"Subprocessor" means a third party engaged by Vizaibil to process Personal Data.
2. Scope
This DPA applies whenever Vizaibil processes Personal Data on behalf of Customer through:
- Vizaibil.com
- My Day
- Project management services
- Reporting and analytics
- Recruiting functionality
- Workflow automation
- Invoicing services
- Integrations and APIs
- Related services
3. Roles of the Parties
For Customer Personal Data:
- Customer acts as Controller (or Processor acting on behalf of another Controller).
- Vizaibil acts as Processor.
Each party shall comply with applicable privacy laws relating to its respective role.
4. Processing Instructions
Vizaibil shall process Personal Data only:
- To provide the Services
- Pursuant to documented Customer instructions
- To comply with applicable law
- To maintain and secure the Services
5. Categories of Personal Data
Processing may include:
- Contact information
- Employee information
- Customer information
- Vendor information
- User account information
- Project records
- Timesheets
- Communications
- Invoice and billing records
- Recruiting information
6. Confidentiality
Vizaibil shall ensure that personnel authorized to process Personal Data are subject to confidentiality obligations.
7. Security Measures
Vizaibil shall maintain reasonable administrative, technical, and organizational safeguards, which may include:
- Encryption in transit
- Access controls
- Authentication requirements
- Monitoring and logging
- Backup procedures
- Vendor management practices
8. Artificial Intelligence Processing
Vizaibil may utilize AI providers including:
- OpenAI
- Anthropic
- Microsoft AI Services
- Future approved providers
AI processing may support:
- Summarization
- Workflow automation
- Reporting
- Analytics
- Recruiting support
- Productivity insights
Vizaibil will seek to limit processing to what is reasonably necessary to provide requested functionality.
9. Subprocessors
Customer authorizes Vizaibil to engage Subprocessors.
Examples may include:
- Amazon Web Services
- Microsoft
- HubSpot
- OpenAI
- Anthropic
- Payment processors
- Communications providers
Vizaibil may update Subprocessors from time to time.
10. Assistance with Data Subject Requests
Where required by applicable law, Vizaibil shall provide reasonable assistance to Customer in responding to Data Subject requests, taking into account the nature of processing and information available to Vizaibil.
11. Incident Notification
In the event of a confirmed security incident involving Personal Data, Vizaibil shall provide notice without undue delay where required by applicable law.
12. International Transfers
Personal Data may be transferred to and processed in the United States and other countries.
Where required, Vizaibil may rely upon:
- Standard Contractual Clauses (SCCs)
- Other legally recognized transfer mechanisms
13. Data Retention and Deletion
Upon termination of Services and subject to legal obligations:
- Customer may request return of Customer Data.
- Customer may request deletion of Customer Data.
- Vizaibil may retain information where required by law, regulatory obligations, dispute resolution, security purposes, or legitimate business requirements.
14. Audits
To the extent required by applicable law or contract, Vizaibil may provide reasonable information demonstrating compliance with this DPA.
Any audits shall be subject to reasonable confidentiality, security, and operational requirements.
15. Liability
Liability arising under this DPA shall be governed by the limitation of liability provisions contained in the applicable customer agreement unless otherwise agreed in writing.
16. Order of Precedence
If this DPA conflicts with another agreement governing Personal Data processing, the provisions of this DPA shall control solely with respect to Personal Data processing.
17. Changes
Vizaibil may update this DPA from time to time to reflect legal, operational, or business changes.
18. Contact Information
Vizaibil LLC 10 South Riverside Plaza, Suite 875 #17060819 Chicago, Illinois 60606-3717