Vizaibil LLC AI Transparency & Responsible AI Policy
Effective Date: June 18, 2026 Last Updated: June 18, 2026
1. Purpose
This AI Transparency & Responsible AI Policy explains how Vizaibil LLC ("Vizaibil") uses artificial intelligence technologies within its products, services, platforms, and business operations.
This policy is intended to provide transparency to customers, users, applicants, partners, and other stakeholders regarding the use of AI-enabled functionality.
2. Scope
This policy applies to all Vizaibil products and services, including:
- Vizaibil.com
- My Day
- Project management tools
- Workflow automation features
- Reporting and analytics services
- Recruiting and applicant management features
- Invoicing and business operations tools
- APIs and integrations
- Future AI-enabled services
3. AI Providers
Vizaibil may utilize technologies and services from providers including:
- OpenAI
- Anthropic
- Microsoft AI Services
- Cloud AI providers
- Future AI providers selected by Vizaibil
Provider relationships may change from time to time.
4. AI Use Cases
AI may be used to support:
- Task prioritization
- Workflow automation
- Project summaries
- Meeting summaries
- Productivity insights
- Reporting and analytics
- Business intelligence
- Recruiting assistance
- Candidate summaries
- Content generation
- Customer support assistance
- Document analysis
- Data interpretation
5. Human Oversight
AI systems are intended to assist users and employees.
Except where otherwise disclosed, important decisions remain subject to human review.
Users remain responsible for evaluating and validating AI-generated outputs before relying upon them.
6. AI Limitations
Artificial intelligence systems may:
- Produce inaccurate information
- Produce incomplete information
- Generate biased or misleading outputs
- Misinterpret context
- Produce unexpected results
AI-generated outputs should not be relied upon as the sole basis for:
- Employment decisions
- Legal decisions
- Financial decisions
- Medical decisions
- Safety-related decisions
7. Customer Data and AI Processing
Customer Data may be processed by AI systems solely for purposes including:
- Summarization
- Classification
- Workflow automation
- Reporting
- Analytics
- Recommendations
- Productivity enhancements
Vizaibil seeks to limit AI processing to the minimum necessary to provide requested functionality.
8. Model Training
Unless specifically disclosed and authorized:
- Customer Data is not intentionally used to train public AI models.
- Customer Data is processed pursuant to applicable agreements with AI providers.
- Vizaibil seeks contractual protections from AI providers where available.
9. Fairness and Bias
Vizaibil recognizes that AI systems may produce biased outputs.
Vizaibil seeks to:
- Monitor AI-assisted workflows
- Identify potential bias
- Reduce unfair outcomes
- Improve transparency
However, Vizaibil cannot guarantee the complete elimination of bias from AI systems.
10. Security and Privacy
AI-enabled processing is subject to Vizaibil's Privacy Policy and security controls.
Security measures may include:
- Encryption in transit
- Access controls
- Logging and monitoring
- Vendor due diligence
- Contractual safeguards
11. Recruiting and Employment Use
AI tools may assist with:
- Resume review
- Candidate summaries
- Screening support
- Recruiting analytics
AI systems are intended to assist human decision-makers and are not designed to replace human review of employment-related decisions.
12. Enterprise Customer Commitments
Enterprise customers may request additional information regarding:
- AI providers
- Security practices
- Data handling
- Retention practices
- AI governance controls
Additional contractual commitments may be available through negotiated agreements.
13. Future AI Technologies
Vizaibil may adopt new AI technologies, models, and providers over time.
This policy may be updated to reflect those changes.
14. Changes to this Policy
Vizaibil may update this policy periodically by posting an updated version.
15. Contact Information
Vizaibil LLC 10 South Riverside Plaza, Suite 875 #17060819 Chicago, Illinois 60606-3717